Free Google Drive Sharing Review Checklist — Who Can Open Your Files
Most Google Drive exposure isn't a breach — it's a link shared years ago for a good reason and never revoked. This checklist walks you through finding those links, deciding what stays open, and writing down why.
Free. Needs a Google account.
What's in it
Three tabs. A step-by-step checklist that works in Drive's own interface, covering public links, folder sharing, files published to the web, named outside people, editor rights, shared drives and connected apps. A review log for recording each file you kept open or changed, with the reason. And a start page for the reviewer's name, the date and the next review date. Every step was walked through on a personal Google account and a Workspace account.
How to use it
Click the button to copy it to your own Google Drive. Work down the checklist once a quarter, and whenever a client project, contract or job ends. Fill in only the yellow cells. The log is what makes the next review fast: you'll know which open links were deliberate.
What it won't tell you
Drive's search can list files set to anyone with the link, but not every account offers that filter, and it won't say which folder share made a file public, which files look sensitive, or how to fix many at once. The checklist is the manual version of that work.
When the Drive is too big to do by hand
NeatDrive scans the one Google account you connect, read-only, and lists every exposed file by name on the free plan. Nothing in your Drive changes unless you approve a specific action. The audit is free and reads file metadata only — names, sizes, dates, owners and sharing settings.